Dobrowolscy - traditional cured meats from Wadowice

Administrator

DOBROWOLSCY Sp. z o.o. with its registered office in Wadowice Górne
39-308 Wadowice Górne 93
phone number +48 14 666 20 00,
e-mail: dobrowolscy@dobrowolscy.pl

The administrator is the subject that decides the purpose and means of processing personal data.

Data Protection Supervisor (DPS)

In all matters associated with processing your personal data, you may contact us by letter, at the address indicated above, or by sending an e-mail to our appointed DPS iod@dobrowolscy.pl

Goal of data processing, legal basis, and processing time

Dobrowolscy Sp. z o.o. – hereinafter referred to as “Dobrowolscy” – implementing its business goal (directing a meat plant, production and sale of hams) processes personal data in order to:

• Stipulate and execute the contract with a Customer or a Contractor – on the grounds of Article 6 Paragraph 1 Letters b and f of the General Data Protection Regulation (GDPR), contacting employees or collaborators of the Customer/Contractor within the framework of the activities undertaken in order to stipulate and implement a contract are considered a legally grounded interest of the Administrator. The said data will be processed throughout the duration of the contract. After that time is over, the data will be processed until the deadlines of the claims resulting from the contracts on the grounds of the Civil Code et alia.
• Determine the mechanisms of claim pursuing and defense against claims – on the grounds of Article 6 Paragraph 1 Letter f of the General Data Protection Regulation (GDPR) undertaking activities in order to pursue claims and defense against claims are considered a legally grounded interest pursued by the Administrator – the data of the Customer/Contractor, their employees and collaborators is collected within the scope necessary to pursue claims or defend against them. This data will be stored until the time of the final closure of the proceedings being conducted in association with pursuing claims or defending against claims, and in the case of foreclosures, until the claims being pursued are satisfied in a final manner. If the date of claim pursuit is exceeded by the period of storing the accounting documents for tax purposes – such documents will be stored by the Dobrowolscy company for the time necessary for fulfilling the tax-and-accounting duty (5 years since the end of the year when an event bearing tax results took place).
• Manage complaint and complaint proceedings – on the grounds of Article 6 Paragraph 1 Letters b and f of the General Data Protection Regulation (GDPR) – undertaking activities in association with processing complaints including contacting the Customer/Contractor or their employees/collaborators, and answering questions pertaining to our activity is a legally grounded interest pursued by Dobrowolscy – the data will be stored for up to 1 year after the conclusion of the processing/settlement of the complaint;
• archiving documents pertaining to the contracts stipulated, including accounting documents – on the grounds of Article 6 Paragraph 1 Letters c and f of the General Data Protection Regulation (GDPR) for the time necessary for fulfilling the particular legal duties associated with storing documents, determined in particular legal provisions. With regard to documents whose storage has not been directly determined in legal provisions, for the time possible for pursuing claims according to the exercise of a legally-grounded interest of the Administrator.
• Conducting marketing activities without the use of electronic means of communication mentioned in the statute on providing electronic services and in the Telecommunications Law – on the grounds of Article 6 Paragraph 1 Letter f of the General Data Protection Regulation (GDPR) – undertaking activities promoting the company’s activity is considered a legally-grounded interest of the Dobrowolscy company – until a complaint mentioned in Article 21 of the GDPR is filed and you demonstrate in any way that you do not wish to receive such information anymore.
• Conducting marketing activities with the use of the electronic means of communication mentioned in the law on providing services via electronic means and the Telecommunications Law legislation, especially via e-mail, text message, direct telephone contact on the grounds of Article 6 Paragraph 1 Letter a of the General Data Protection Regulation (GDPR) – the data will be retained until the withdrawal of consent for conducting such activities to which you have previously consented. After the withdrawal, the data will be processed as evidence for the purposes of potential checks or claims pursued in relation to that – i.e. for a maximum of 6 years counting from the moment consent has been expressed;
• Researching the quality assessment of the services provided – on the grounds of Article 6 Paragraph 1 Letters a and f of the General Data Protection Regulation (GDPR) – conducting research of the assessment of the services provided, market and need research is considered a legally grounded interest of the administrator – the data will be retained for no longer than a year since the date of receiving the opinion;
• Conducting contests – on the grounds of Article 6 Paragraph 1 Letter a of the General Data Protection Regulation (GDPR) – the data will be retained until consent is withdrawn, for no longer than the time of conclusion of the contest; after the conclusion, the data of the winners will be stored for the time necessary for fulfilling the legal duty imposed by the Administrator for accounting purposes;
• Processing the queries directed via the contact form on the website – on the grounds of Article 6 Paragraph 1 Letter a of the General Data Protection Regulation (GDPR) – until consent is withdrawn or until the goal has been achieved;
• Visual monitoring on the premises of the DOBROWOLSCY plant in order to ensure the safety of people and possessions and retaining information safety – on the grounds of Article 6 Paragraph 1 Letters c and f of the General Data Protection Regulation (GDPR) – the video recordings made will be stored for a maximum of 3 months. Exceptions to this rule are cases when a recording constitutes evidence in an underway investigation of the law enforcement organs (in such a case, the recordings will be stored until the end of such an investigation or until an objection is submitted);
• Conducting recruitment – on the grounds of Article 6 Paragraph 1 Letters a and c of the General Data Protection Regulation (GDPR) – until the end the recruitment process for a given position is concluded, and, should a candidate consent to processing their data for the purposes of other recruitment processes – no longer than 12 months.
• Processing employee documents, cash settlements between the employees and collaborators, and performing other duties imposed upon the Administrator in connection to the establishment of employment relationships and collaborating with natural persons – on the grounds of Article 6 Paragraph 1 Letters a, b, c, and Article 9 Paragraph 2 Letter b of the General Data Protection Regulation (GDPR) – the data will be stored until the imposed duty to store personal files – for 50 years, and in the case of the personal files of those employed after 1 January 2019 for 10 years since the moment the employment relationship has ceased or been terminated. This does not concern the employment relationships established before 1 January 2019, when the statement of the intent to pass the information reports for all of the employees and contractors will be published. With regard to civil law contracts – the data will be stored until the dates indicated in the law pertaining to pursuing associated claims. In the case of other documents whose storage is not regulated, such as personal files – they will be stored for a shorter time, e.g. until the consent is withdrawn.

In the case of the processing of data based on consent – until the moment of withdrawing consent (e.g. for processing photographic pictures) by a contractor o employee.

Supplying personal data, depending on the goal of the processing, may be obligatory according to the law, the contract, or constitute a condition for stipulating a contract. Within the scope in which you want to initiate collaboration with our company, supplying us with the data will not only be necessary to stipulate the contract, but also will be necessary for us to fulfil our legal duties. If data is not supplied, the contract cannot be stipulated. For all other purposes, when processing the data is consent-based – supplying the data is facultative. If data is not supplied, we will not be able to undertake the necessary activities in the fields that necessitate the supplying of data. Consent may be withdrawn at any given moment without influencing the legality of the processing right performed before consent was withdrawn.

Data recipients

DOBROWOLSCY may supply your data to the following:

• Economic subjects and natural persons conducting economic activity supporting and collaborating with our company in order to work towards the aforementioned goals – especially in the fields of transport services, marketing, recruitment, audit, counsel, training, IT,
• and banks with regard to the accounting being conducted.

Personal data may also be passed to state organs and other entities entitled to it based on the respective legal provisions and in the scope determined by the indicated legal provisions.

Information on passing data to third party states (beyond the EU and the EEA)

DOBROWOLSCY processes your data only in the states of the EU and EEA. It does not pass it to third-party states.

Information on automated data processing

Your personal data will not be automatically processed, and will not undergo profiling as described by the GDPR.

Information on the rights of a person whose data is being processed

Every person whose data is being processed has the right to access, correct, or remove their data, limiting its processing, objecting to processing it, or transfer it – in accordance with and in the cases indicated by Articles 12-23 of the GDPR – as well as the right to withdraw consent at any time with no influence on the legality of the processing conducted prior to the withdrawal.

In addition, a person whose data is being processed by DOBROWOLSCY has the right to file a complaint to the supervisory organ – in Poland, the President of the Personal Data Protection Office. More information on the PDPO and the way complaints should be filed are found at: www.uodo.gov.pl

We hope that by supplying you the information above we made you familiar with our rules and needs pertaining to the processing of personal data. Once more, we would like to emphasise that in case you have any questions you may contact us, preferably, via the Data Protection Supervisor: iod@dobrowolscy.pl.

Kind regards

Dobrowolscy Sp. z o.o.